By Laws

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WNCSGNA Standing Rules

Click here to download the WNCSGNA Standing Rules in PDF format

  1. Meetings
    1. Schedule
      1. A minimum of three meetings will be held each year, (usually Winter, Spring/Summer, and Fall meetings)
      2. The president elect is responsible for recruiting meeting hosts for the upcoming year.
    2. Fees
      1. Basic minimum attendance fee is $40.00 for SGNA nurses
      2. $50.00 for non-members
      3. $25.00 SGNA GI Tech
      4. $30.00 non member GI Tech
      5. $25.00 students
      6. Vendor fee guidelines: $350.00
    3. CEU’s
      1. All WNCSGNA meetings will have CEU’s awarded.
    4. Cost
      1. The program chairman will use WNCSGNA monies judiciously when choosing printers, speaker fees, and food items.
    5. The program chairman will keep in contact with the Board when planning the meeting.


  2. Budget
    1. Each year in June the Board will revise and approve the first draft of next year’s budget.
    2. Prior to the Fall meeting the Board will approve the final draft of next year’s budget; the approved final draft will be placed on the website and members will vote on the budget at the Fall meeting.
    3. Each January an audit of the previous year will be conducted.
    4. A copy of Audit Committee Rules is kept in the Secretary’s Minutes Binder.
    5. All reimbursements require a bill of receipt.


  3. Scholarships
    1. Will be given yearly for financial assistance in attending the National meeting, (usually 2 at $800.00 and 2 at $400.00).
    2. Will be given for financial assistance toward Certification/Recertification fee, (up to 6 at $250.00-$300.00).
    3. Members will be notified by e-mail when scholarship applications are posted on WNCSGNA website and should complete and return application to Treasurer within time frame noted and as instructed. Note: It is the member’s responsibility to arrange another form of communication if e-mail/website not available. A list of members requiring regular mail notification will be kept in the Secretary’s Minutes Binder.
    4. The Board will review scholarship applications anonymously and recipients will be notified of their selection.
    5. Scholarship recipients will provide receipt to treasurer in order to receive scholarship. Checks can be made directly to SGNA for hotel or airfare for maximum scholarship amount.


  4. Committees
    1. Membership consists of one chairman and those members willing to help. The chairman may serve multiple years. Focus will be on retention and recruitment.
    2. Nominating consists of the immediate past President and two other members.
    3. Audit consists of two members appointed by the President. Members may serve multiple years.
    4. Program to be co-chaired by a representative from each of the planned meetings for the year.
    5. Other committees will be established as needed.
    6. Committee members may attend Board meetings (non-voting).


  5. The Board
    1. The board consists of President, President-elect, Secretary, Treasurer, Member at Large and Immediate Past President.
    2. Secretary and Treasurer are two year positions; voted on alternate years.
    3. All other positions are one year terms.
    4. President, President elect, Secretary, Treasurer and Immediate Past President will be bonded, as suggested by SGNA.


  6. Elections
    1. Will be held yearly for open positions on the regional board.
    2. Nominees must be employed in the field of GI and/ or Endoscopy.
    3. The position of President-elect requires previously serving on the board as a voting member, or serving as committee chairman for 2 years.
    4. Prior to Fall meeting, members will be notified by e-mail that slate of officers is posted on WNCSGNA website. Voting members should return ballot to secretary by date listed and as instructed. A member not having e-mail or website access should arrange another form of communication.
    5. The election results will be posted on website/and or in newsletter, and announced at the next meeting.
    6. The new board will assume duties in January.


  7. Newsletter
    1. The WNCSGNA Newsletter will be sent by e-mail and or placed on the website. If a member does not have e-mail or website access it is the members responsibility to contact the President or secretary to arrange another communication.
    2. The first newsletter will be sent in January with greetings from the new President and should be sent following each meeting.
    3. The WNCSGNA Newsletter should contain information on upcoming events, and news from the regional and national meetings, and general information. Members may submit material for the newsletter. Final content to be approved by the president.


  8. Leadership Conference
    1. Usually the President-elect will attend the SGNA Leadership conference.
    2. The Board has the option to send 2 board members to the conference.
    3. The Board has the option to assist another SGNA Region member to attend the conference.


  9. Foundation Donation
    1. WNCSGNA will donate one item to the SGNA Foundation Auction (if held).


  10. Revisions and Additions to the Standing Rules
    1. May be proposed at any meeting or in writing to the president.
    2. A copy of same with justifications will be presented to members either on website, by e-mail or at a meeting.
    3. A vote on revision(s)/ additions will be held at the next meeting.


Revised 2006

Submitted to board for review, April 11, 2008